Meeting Management
VRS Meetings & Events provides full service design and management of meeting and convention execution. This includes business plan development, budgeting, marketing plan design, and logistics planning, on-site execution and post event analysis.
This Includes:
- Define meeting and convention outcomes, mission and objectives
- Negotiate rates for all vendors and venues
- Secure and financially mange venue logistics
- Manage audio-visual requirements
- Plan and negotiate food and beverage requirements
- Mange production requirements including IMAG and video
- Signage production and placement
- Management of speaker logistics including booking and on-site assistance
- Transportation accommodations including airport meet and greets, shuttle requirements and special activities held at off-site venues
- Negotiate rates for event decorator and participate in the creative process to produce a meeting that represents a brand with financially sound decisions
- Set-up meeting registration through web based processing, copy for the registration site/form, call services centers, payment set-up and registration web site design
- VRS will work with the registration provider and the hotel to design the on-site registration area and provide registration staff throughout the duration of the meeting
- Advance and on-site execution of all vendors
- Liaison with all hotel and convention center departments
- Prepare and secure on-site staff
- Management of pre-event and post event meetings with hotel and convention center vendors
